Last Updated 2025-12-21

First Setup of the EVE Site Visit App

• When you first open the app, at the top-left corner of the Home page is a Menu icon (3 bars). Click on this icon and select the Settings option. In the Settings page, enter your login and password as given to you by EVE Design so the app can connect to our project database system. Click the Connect button. A confirmation will show if the connection is successful.
• Click the Menu icon and select Home to return to the Home page.

Starting a New Site Visit

• Some instructions may not apply to your site. Use your best judgement or contact Gord Sauer at EVE Design (EVE) if you have any questions.
• Open the EVE Site Visit App and at the top of the Home page is the Site Information section. Select your site from the Project field dropdown list. After selection, some information fields on the page will auto-populate. Edit the information in the fields and add new information as needed from your site visit (for example; edit the addresses if found different on site)
• If you need to send a site booking request to a site contact using a standard email template, first fill in the Site Visit Date and Visit Time fields in the Site Auditor section of the Home page. Go to the Site Contact or Alternate Site Contact section and click the Email Site Visit Request to Site Contact button. Your email app will open with a template email filled in with the appropriate site, contact, and proposed site visit date and time. Feel free to modify as needed then send the email.

Viewing the Site Questionnaire

• The current Questionnaire Status field in the Site Auditor section of the Home page shows if the questionnaire has been received or not. If the status is “Received”, a Questionnaire icon to the right of status field shows. You can click this icon to open the site questionnaire pdf filled out by strata for your reference on site. Note that all site information should be checked on site by the site auditor as the questionnaire information received from the strata is sometimes not reliable.

Adding a Building to a Site

• Near the top of the Home page in the Site Information section, you can select the Buildings field dropdown and to select a building already added to the site. You can also add a new type of building to the site by clicking on one of the three building icons shown:
• Select the Condo icon to add a new condo building. This could be a low-rise condo building or a hi-rise condo building. Use this option for condo buildings with some townhomes and/or commercial units integrated into the building.
• Select the Townhomes icon if your site has separate townhome buildings. You only need to add this building once even if you have multiple townhome buildings on a site.
• Select the Commercial icon if your site has a commercial building without any residential units in it.

Adding a Condo Building

• The app will automatically add the next # for new buildings but you can rename them to something that might make more sense for your site. For example, you could rename a building to something like “Building A” or “Tower C” or the building address such as “8754”.
• Fill out the various fields for the condo building. Leave blank if they do not apply.
• Note the approximate distance in feet from the farthest residential and visitor stall (interior or exterior whichever is farthest) to the main electrical room.
• For lighting counts, a two 4 foot lamp fluorescent light would count as one light. Each downlight, wall light, pole light or any other type of light would count as one light.
• Only count exit signs that are the old red style exit signs. Do not count the new LED Green Running Man style of exit lights.
• Starters for mechanical motors, fans and pumps are used to start the motor. Most starters are Magnetic Starters or Hand-Off-Auto (HOA) Starters. Some new projects might use Variable Frequency Drives (VFDs) instead of starters. VFDs can normally be identified since they have small LCD screens on them. Out of the total starters noted, show a percentage of how many of them are VFDs. in the Common Mechanical section of the form. Take a photo of any VFDs that might look like the link above.
• Building Management System (BMS) are control panels that control the various mechanical systems in the building. Some newer large condo buildings may have these BMS Control Panels. Take a photo of any control panels that might look like the link above.
• In the Power Distributions section, fill out each power distribution in the building. You can click the Add New Distribution if you need more. Add a new distribution for each commercial unit within the condo building.
• Add the Power Equipment Manufacturers, and note the Telephone Equipment Location (for example: MER P1 for Main Electrical Room on P1, or MC P2 for Main Communications Room on P2)
• For high voltage equipment (usually 12kV, 15kV or 25kV), the equipment should have a label showing the Last Service Date which you can add to the form.
• Add the Distribution Name, Location, Parent Distribution, Transformer kVA (if applicable), Amps, Voltage, and Meter ID (Mark as “None” if no meter). Add any short notes in the Distribution Notes field.
• The following are typical distribution names in a condo (Main, House, EV) but you can add more if needed.

Adding Townhomes

• The app will automatically add the next # for new townhomes but you can rename them to something that might make more sense for your site. For example, you could rename the townhomes to something like “South Side” or “2025 Townhomes” or the building address such as “8754”. You should only need to add one Townhomes per site.
• Fill out the various fields for the townhomes. Leave blank if they do not apply.
• Note the approximate distance in feet from the farthest residential and visitor stall (interior or exterior whichever is farthest) to the main electrical room. If parking is in the garage, the residential stall distance would be from the car in the garage to the suite panel (usually around 20’). If parking is all exterior, note the furthest residential and visitor stall from the nearest electrical room.
• For lighting counts, a two 4 foot lamp fluorescent light would count as one light. Each downlight, wall light, pole light or any other type of light would count as one light.
• Only count exit signs that are the old red style exit signs. Do not count the new LED Green Running Man style of exit lights.
• Starters for mechanical motors, fans and pumps are used to start the motor. Most starters are Magnetic Starters or Hand-Off-Auto (HOA) Starters. Some new projects might use Variable Frequency Drives (VFDs) instead of starters. VFDs can normally be identified since they have small LCD screens on them. Out of the total starters noted, show a percentage of how many of them are VFDs. in the Common Mechanical section of the form. Take a photo of any VFDs that might look like the link above.
• In the Power Distributions section, fill out each power distribution in the building. You can click the Add New Distribution if you need more.
• Add the Power Equipment Manufacturers, and note the Telephone Equipment Location (for example: MER P1 for Main Electrical Room on P1, or MC P2 for Main Communications Room on P2)
• Add the Distribution Name, Location, Parent Distribution, Transformer kVA (if applicable), Amps, and Voltage and # Residential Meters fed off this distribution (include all downstream meters). Add all the townhome units #’s fed off this distribution in the Unit Numbers on this Distribution field. Add any short notes in the Distribution Notes field.
• The following are typical distribution names in for townhomes (Main, House, ER1 MC, ER2 MC) but you can add more if needed.
• House distributions for townhomes do not need to be added to the Power Distributions section. Ensure you still take photos of the house panels though.
• Prior to leaving the site, ensure the total residential meter count captured matches the total number of townhomes so no meter centers, electrical rooms, or meters direct-fed from the power utility are missed.
• If some or all of the townhomes are fed directly from the power utility (meters would be mounted on the outside of the townhome and there is no common electrical rooms with meter centers), make one of the following notes in the Site Notes section on the Home Page:
• Where all units are fed directly from the power utility, add the note “All residential strata units are fed from the power utility independently from any other strata units.”
• Where some units are fed directly from the power utility, add the note “Units #, #, #, # are fed from the power utility independently from any other strata units.”

Adding a Commercial Building

• The app will automatically add the next # for new buildings but you can rename them to something that might make more sense for your site. For example, you could rename a building to something like “Building A” or “West Mall” or the building address such as “8754”.
• Fill out the various fields for the commercial building. Leave blank if they do not apply.
• Note the approximate distance in feet from the farthest stall (interior or exterior whichever is farthest) to the main electrical room.
• For lighting counts, a two 4 foot lamp fluorescent light would count as one light. Each downlight, wall light, pole light or any other type of light would count as one light.
• Only count exit signs that are the old red style exit signs. Do not count the new LED Green Running Man style of exit lights.
• Starters for mechanical motors, fans and pumps are used to start the motor. Most starters are Magnetic Starters or Hand-Off-Auto (HOA) Starters. Some new projects might use Variable Frequency Drives (VFDs) instead of starters. VFDs can normally be identified since they have small LCD screens on them. Out of the total starters noted, show a percentage of how many of them are VFDs. in the Common Mechanical section of the form. Take a photo of any VFDs that might look like the link above.
• Building Management System (BMS) are control panels that control the various mechanical systems in the building. Some newer large commercial buildings may have these BMS Control Panels. Take a photo of any control panels that might look like the link above.
• In the Power Distributions section, fill out each power distribution in the building. You can click the Add New Distribution if you need more.
• Add the Power Equipment Manufacturers, and note the Telephone Equipment Location (for example: MER P1 for Main Electrical Room on P1, or MC P2 for Main Communications Room on P2)
• For high voltage equipment (usually 12kV, 15kV or 25kV), the equipment should have a label showing the Last Service Date which you can add to the form.
• Add the Distribution Name, Location, Parent Distribution, Transformer kVA (if applicable), Amps, Voltage, and Meter ID (Mark as “None” if no meter). Add any short notes in the Distribution Notes field.
• The following are typical distribution names in a condo (Main, House, EV, Subway, Dentist, Restaurant, Office 1) but you can add more if needed.

Taking Photos

• When you are ready to take photos of your site, click on the Camera icon in the Site Information section header on the Home page. This will open the Photos page. You will use the EVE Site Visit App to take all photos.
• From the Photos page, select the current Building dropdown field and the current Area dropdown field before taking photos in an area. This will automatically tag the photo being taken with the selected Building and Area names so it can automatically be sorted into the proper folder. You can also add a Custom Area.
• Overall and 360 degree photos should be taken at 0.5x zoom. Closeup photos of equipment labels and text should be taken at 1.0x zoom.
• 360 photos denotes moving to a point and taking photos rotating the view at 45 degree intervals in a clockwise direction until you have done a complete 360 degree rotation. Ensure you have stopped fully before taking the photos so they are not blurry.
• Ensure all photos are clear and text and labels are readable prior to leaving site.

Service Rooms

• Service rooms would include the main electrical room (MER), electrical rooms or closets (ER#), main communication room (MC), sub-communication rooms (C#), mechanical rooms, boiler rooms, water rooms and closets, sprinkler rooms, mechanical penthouse rooms.
• Emergency generator rooms and emergency power distribution panels do not need to be audited.
• For each service room, follow the steps below for taking photos:
• Take 360 photos of the entire room. Use 0.5x zoom (or wide angle) so the photo captures more area including the ceiling.
• For electrical room equipment photos, start at the main incoming service and work your way down the power distribution. Then work your way around the room for the various equipment.
• It’s important for photos to capture all equipment labels for amp ratings, voltage and single phase or 3 phase.
• For high-voltage (HV) equipment, note the last service date.
• Note the equipment manufacturer(s).
• Photos of private digital meters showing the peak kW (if available). Make a note if meter cabinets are locked.
• For electrical panels, the overall equipment photos should be taken with the door cover open and the panel ID label shown. Take overall photos of all the breakers in the panel. Take an overall photo of the panel directory (if available). Take a detail photo of the panel equipment label showing the manufacturer, amperage, voltage and phase.
• For meter centers, the overall equipment photos should show each meter label. Take detail photos of a typical unit breaker in the meter center. Note all the units fed from the meter center in the app form Power Distributions section. Take a detail photo of the meter center equipment label usually located at the bottom of the stack showing the manufacturer, amperage, voltage and phase.
• For utility meters for the main, house, EV or other similar meters, take a detail photo so the meter number is readable. Note the meter number of the utility meters in the app form Power Distributions section. Make a note if meter cabinets are locked. Do not record the meter numbers in meter centers except if the meter is feeding a house panel. Note the following variations of meter # labelling from each power utility provider in BC:
• BC Hydro Power Example
  Meter#: 6511506P910
  Only the numbers 1506 needs to be recorded in the app form which is the four numbers immediately left of the “P”
• New Westminster Power Example 1
  Meter#: 61398
  Only the last four numbers 1398 need to be recorded in the app form.
• New Westminster Power Example 2
  Meter#: 51242E265
  Only the numbers 1242 needs to be recorded in the app form which is the four numbers immediately left of the “E”
• FortisBC Example
  Meter#: 6013382
  Only the last four numbers 3382 need to be recorded in the app form.
• Photos of private digital meters showing the peak kW (if available). You may have to press the selector buttons on the digital meter to toggle to the peak kW display on the meter.
• Take detail photos of all commercial/retail (or other non-residential) breakers or fused switches. Ensure the photo shows the breaker/fuse size and the commercial/retail ID label.
• Repeat steps 3-12 for all equipment in the room.

Exterior

• Photos of main entrance signage showing site name and address.
• Photos of drive aisles, street lighting, walkways, building mounted meters, exterior parking stalls and EV chargers, parkade entrances.
• Photos of amenity buildings or areas.
• For Townhomes, photos for potential future heat pump locations mounted on the ground. This could be along the side of the townhouse, or the backyard.
• For Condos, photos of each entire exterior building face.
• For Townhomes, photos of typical building exteriors showing the type of construction and garage door(s).
• Photos of the typical exterior lighting.
• Note the exterior lighting type quantities and controls in the app form.
• Note the quantity of stall types in the app form.

Typical Residential Units

• Photos of heating systems, furnace (note if electric or gas in the SVF) and take photo of equipment label, photos of baseboard heaters (note if electric or hot water and quantity in the SVF), in-floor heating (note if electric or hot water in the SVF).
• Photos of air conditioning systems (hard-wired only, not portable), photo of equipment and label, note type of equipment (ex. heat pump, wall mounted mini-split or AC unit) and note if electric or gas in the SVF.
• Photos of fireplace and note if electric or gas in the SVF.
• Photos of heating and cooling controls.
• Note panel location in SVF, photos of panel showing main breaker size, existing breakers, spare space.
• Photos of hot water tank, photos of connections and equipment label, note electric or gas connection in the SVF.
• Photos of patios showing multiple angles and available space for future heat pump.
• Photos (overall and closeups) of windows and glass sliding doors and their frames or mullions (aluminum or vinyl). Note in SVF if single pane, double panel (most likely) or triple pane.
• Photos of punched walls (windows) or window wall (all windows with mullions in-between) and note quantity of glass panes in SVF. Photo of window opening mechanism also showing which way window opens.
• Photos of lighting and controls in various rooms and note quantity, lighting type and controls in the SVF.
• Photos of any ducts and fans.

Parkade

• Photos of parkade fans (and note quantity on the SVF) and photos of a typical CO monitoring sensor (usually mounted on parkade columns).
• Photos of the parkade fan starters (these are control boxes sometimes mounted beside the fan or located in mechanical, electrical rooms or other service rooms).
• Note the quantity of residential stalls, visitor stalls, retail stalls, and ride-share stalls, and EV chargers on the SVF.
• Note the quantity of island stalls on the SVF (these are stalls where an EV charger would require a pedestal to be installed because wall or column mount is not possible).
• Photos of the parkade insulation (if applicable). These should typically be visible in the 360 parkade photos.
• Photos where there are large height changes in the parkade (for example, a large concrete beam or a height change). These should typically be visible in the 360 parkade photos.
• Photos of other motor or electrical equipment that may be mounted in the parkade (for example; sometimes retail heat pumps are mounted on the ceilings of parkades).
• Photos of the parkade heating system (if applicable, such as gas unit heaters mounted on the ceiling) and note the system type in the SVF.
• Photos of any communication system that might be located in the parkade (could be wifi repeaters with antennas).

Common Areas

• For Condos, take photos of one meter closet and typical meter breaker sizes.
• Take photos of typical hallways, lobbies & stairs lighting, lighting controls, exit lights (red or green) and quantities and note in the SVF.
• Note the common area air pressurization, hot water, heating and cooling systems and quantities in the SVF.
• Take photos of typical common area ventilation grills.
• Photos (overall and closeups) of windows and glass doors and their frames or mullions (aluminum or vinyl). Note in SVF if single pane, double panel (most likely) or triple pane.
• Photos of heating and cooling controls.

Amenity Areas

• Amenity spaces would include fitness rooms, recreation rooms, common laundry, workshops, movie rooms, business rooms, pools, hot tubs, change rooms and similar type of common areas.
• Take photos of the amenity heating, cooling, hot water, lighting systems and controls.
• The equipment and lighting quantities and types for amenity spaces should be added to the common mechanical and lighting systems in the SVF. 
• Take 360 photos of amenity areas.
• Note common laundry if electric or gas in the SVF.
• Take 360 photos of pool/hot tub service rooms as well as the equipment labels for any gas or electric equipment.

Roof

• Roof areas should only be accessed if safe. If for any reason, the site auditor does not feel safe accessing the roof, do not access. Only access flat roofs and do not approach closer than 20’ from any roof edges unless railings or walls are installed. Do not access roofs in darkness, snowy or extreme weather conditions where the roof structure or edges are not visible for walking on. Only access roofs if mechanical equipment are located on roof.
• Take 360 photos of the roof areas.
• Take an overall and equipment label photos of all roof mechanical equipment (even for labels that are unreadable due to weathering).

Maps

• Take photos of pictures showing the site and each level of the building (if available). These could be exit plans usually mounted on the wall near the elevator or exit stairwells.
• On the site and/or parkade maps, attach to the end of the SVF with the following information marked on the pdf:
• Note the visitor stalls with a ‘V’.
• Note EV charger stalls with an ‘EV’.
• Note retail stalls on condo buildings only with an ‘RE’.
• Note ride share stalls with an ‘RS’.
• Note the electrical room locations with a ‘MER’ or ‘ER#’
• Note the main communication room location with a ’MC’.
• Note any strata units that are fed directly from the power utility (not from a meter center) as ‘U’. This ‘U’ tag only needs to be done when a portion of the units are direct fed from the utility. Tagging units with a ‘U’ is not required if all units are direct fed from the utility.

Questions

If you have any questions or need clarifications on these instructions, contact Gord Sauer at EVE Design.